We're looking for a highly organized, fast-moving Executive Assistant to support 4 C- Suite Executives with a strong emphasis on travel coordination and calendar ownership.

This role is all about precision, speed, and staying one step ahead-managing complex schedules, handling detailed travel planning (both commercial and private), and ensuring every detail runs smoothly.

You'll be successful in this role if you're proactive, detail-driven, and comfortable operating in a high-energy environment where priorities can change quickly.

What Sets This Role Apart

This goes beyond traditional admin support. You'll act as an operational partner to leadership-helping manage priorities, driving projects forward, and ensuring executives stay focused on high-impact work.

Flexibility is critical. Things move fast, and you'll need to adapt, problem-solve, and deliver with consistency and accuracy.

Key Responsibilities

Calendar & Scheduling

• Manage and optimize 4 C Suite Executives calendars across time zones
• Prevent scheduling conflicts and build in appropriate buffers
• Prioritize meeting requests based on business impact
• Ensure meetings are purposeful (agenda, attendees, objectives)
• Coordinate internal and external meetings with professionalism
• Proactively adjust schedules to improve efficiency and focus

Travel & Logistics

• Book and manage detailed, multi-stop travel (commercial + private)
• Monitor travel in real time and resolve disruptions quickly
• Prepare detailed travel briefings (itineraries, confirmations, boarding passes, access details, ground transport, lodging, dining)
• Ensure all logistics are confirmed and seamless: hotels, rental cars, car services, on-site access credentials, and last-mile changes
• Track travel expenses, credits, and loyalty accounts

Projects & Executive Support

• Assist with special projects from planning through execution
• Conduct quick research and summarize key insights
• Draft emails, notes, memos, meeting notes, and decision summaries with a crisp, direct style
• Support events, offsites, and leadership meetings

Data & Operations

• Maintain trackers and dashboards (meetings, projects, travel, etc.)
• Build simple reports and analyses using Excel
• Create systems, templates, and processes to improve workflows

Execution & Partnership

• Anticipate issues and solve them before they arise
• Handle sensitive information with discretion
• Stay organized across multiple priorities
• Provide responsive support, including occasional after-hours needs
• Take on additional tasks as business needs evolve

What Great Looks Like

• 5+ years supporting executives in a high-demand, fast-paced environment (e.g., high-performance corporate, finance, tech, operations)
• Experience managing complex calendars and high-pressure priorities
• Strong judgment and ability to prioritize effectively
• High attention to detail and accuracy
• Clear, concise communicator (written and verbal)
• Advanced skills in Microsoft Office (especially Excel & Outlook)
• Proactive, resourceful, and solution-oriented
• Calm under pressure and comfortable with change
• Trusted with confidential information

Bonus Experience

• Background in fast-paced industries (finance, tech, operations, etc.)
• Exposure to private or VIP travel coordination
• Experience building processes or improving workflows

Compensation & Perks

• Full medical, dental, and vision coverage
• Company-paid life and disability insurance
• 401(k) with employer match
• Daily lunch and stocked office kitchen
• Growth opportunities within a rapidly scaling company
• Free Onsite gym
• Salary range: $100K - $150K+ (based on experience)